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Grayline ERP

One platform.
Everything you need to run your trade.

Built for contractors, not accountants. Manage jobs, crews, billing, and growth from a single dashboard designed for the field.

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30-day free trial · Card required, no charge for 30 days · Cancel anytime

Job Pipeline
Invoicing
Analytics
Jobs
Analytics
Schedule
Crews
Invoices
Settings
Job Pipeline
New Lead
142 Oak Ave, Austin
$12,400
Roofing
891 Pine St
$8,200
Siding
Scheduled
3381 Maple Dr
$21,000
HVAC
Proposed
7720 Elm Blvd
$34,500
Electrical
551 River Rd
$18,800
Plumbing
Active
2240 Cedar Ln
$52,000
GC

Finally, everything in one place.

Grayline is built to work seamlessly across estimating, scheduling, invoicing, crew management, and reporting. One platform that does it all.

The complete platform

Job Pipeline
Estimating
Invoicing
Crew Scheduling
Analytics
Payments
Interactive Job Pipeline

Drag and drop jobs through every stage of your process. Job cards surface the details that matter: address, value, crew, and next step: at a glance.

Analytics Dashboard

Understand the value of every job, identify your best revenue sources, and spot bottlenecks before they cost you money: with real-time data you can act on.

Purchase Orders

Create, send, and track material orders directly from a signed proposal. Know what was ordered, what arrived, and what is outstanding on every job.

Estimating & Proposals

Build accurate estimates in minutes. Send professional proposals clients can sign on any device. Win more jobs with quotes that look like a larger operation sent them.

Crew & Scheduling

Assign crews to jobs, track hours in the field, and eliminate the scheduling calls that eat your morning. Every crew member knows where to be and what to do.

Invoicing & Payments

Generate invoices from completed jobs, send payment links, and track what is paid and outstanding: all without touching a spreadsheet.

Try Demo See all features →
Grayline Field9:41
Today's Jobs
Torres Concrete — Phase 2
2187 Herndon Ave, Austin TX
On Site
Caldwell Roofing Repair
4490 Oak Ridge Dr
Scheduled 2pm

Grayline on Mobile

Run your business from the job site.

Grayline works on your phone so you can check job details, update statuses, and manage the pipeline between appointments without calling the office.

  • Pull up customer and job details on site
  • Log updates instantly so nothing gets missed
  • Create invoices and collect signatures in the field
  • Keep the day moving without slowing down the crew

Job Pipeline

Every job. Every stage. Always visible.

Most contractors run their pipeline out of their heads: or a whiteboard. Grayline gives you a live view of every job across every stage, so nothing falls through the cracks and nothing blindsides you on Monday morning.

  • Drag-and-drop board built for how trades actually work
  • Job cards show address, value, crew, and last update: no digging
  • Automated reminders when a job sits idle too long
  • Filter by trade type, crew, or date range in one click
See the Pipeline
New
142 Oak Ave
$12,400
Roofing
891 Pine St
$8,200
Siding
Scheduled
3381 Maple Dr
$21,000
HVAC
Proposed
7720 Elm Blvd
$34,500
Electrical
551 River Rd
$18,800
Plumbing
Active
2240 Cedar Ln
$52,000
GC
9110 Lake Dr
$29,300
Roofing

What contractors say

Built for the trades. Trusted in the field.

Real results from real contractors running Grayline.

"We went from chasing invoices in a spreadsheet to collecting 94% of payments on time within the first month. Grayline paid for itself in week two."

MR
Marcus R.
Owner, Red Ridge Roofing — Austin, TX

"My crews used to call me 12 times a day asking where to go next. Now they open the app and the job is right there. I got my Saturdays back."

JL
Jamie L.
Owner, Lakeside Electrical — Denver, CO

"Switched from two separate tools plus a whiteboard. Now everything is in one place and my office manager is not stretched thin anymore. Worth every penny."

TW
Teresa W.
Owner, Westfield Plumbing — Phoenix, AZ
500+
contractors on platform
94%
on-time payment rate
4.9 / 5
average customer rating
8 hrs/wk
saved per owner on average

Simple, transparent pricing

Everything included. No hidden fees.

One plan. Every module. Cancel anytime.

$149

per month — includes 1 user seat • +$25/mo per additional user

  • Job Pipeline & Scheduling
  • Invoicing & Billing
  • Crew Dispatch & GPS
  • HR & Payroll
  • QuickBooks Sync
  • Mobile App
Start Free 30-Day Trial See Full Pricing Details

Card required — no charge for 30 days. Cancel anytime before trial ends.

Torres Concrete LLC
Invoice #GL-2410 · Due Jun 30
Sent
DescriptionQtyRateTotal
Foundation pour — Phase 21$28,000$28,000
Equipment rental (3 days)3$1,200$3,600
Material markup1$2,400$2,400
Total Due$34,000

Invoicing & Payments

Get paid faster. Chase less.

Contractors lose thousands every year to late payments and unbilled work. Grayline builds your invoice from the job card and sends a payment link your client can pay from their phone.

  • Generate invoices from completed jobs in under two minutes
  • Send via email or text with a one-click payment link
  • Track paid, outstanding, and overdue balances at a glance
  • Automatic reminders on overdue invoices
See Invoicing

Analytics Dashboard

Insights that drive better decisions.

Stop guessing which jobs are profitable and which are draining you. Grayline tracks job costs, labor hours, close rates, and revenue trends so you make decisions based on data, not gut feel.

  • Revenue by month, trade type, and crew in one view
  • Close rate tracking so you know which leads convert
  • Average job duration vs. estimate to catch scope creep early
  • Team leaderboard showing top performers by revenue closed
See Analytics
$2.4M
Revenue YTD
68%
Close Rate
24 days
Avg. Job Time

Every tool your trade business needs.

Grayline replaces the patchwork of apps most contractors rely on. Everything lives in one platform, connected from day one.

Job Pipeline
Estimating
Invoicing
Crew Management
Scheduling
Analytics
Payments
Purchase Orders
Time Tracking
Client Communication
Document Storage
Automations

Tools proven to win more jobs.

Job tracking

Stay organized across all the jobs in your pipeline. Know what is on track, what needs attention, and what is waiting on a client without making a single phone call.

Automated workflow

Set triggers to move jobs forward automatically. Send a proposal when a site visit is logged, schedule a follow-up when a proposal goes unanswered. The system works so you do not have to.

Team visibility

Everyone on your team sees the same job board. No duplicate calls, no missed updates, no conflicting information between the office and the field.

Torres Concrete — Phase 2Active
Caldwell Roof RepairProposal Sent
Henderson HVAC InstallScheduled
Murphy Electric — CommercialActive
Westfield Plumbing Rough-InWon
Lakeview GC — Phase 1New Lead
Fast, accurate quotes

Build itemized estimates with your labor rates, material costs, and overhead built in. Stop undercharging because you rushed a quote on your phone.

Professional proposals

Send proposals clients can review and e-sign on any device. Branded, clear, and structured to win — not a PDF of a spreadsheet.

Close rate visibility

Track which quote types and job sizes you win most often. Double down on what works, stop chasing jobs you never close.

Roof replacement — 2,400 sq ft$28,400
Labor (8 crew × 3 days)$9,600
Materials markup (18%)$3,348
Overhead allocation$1,800
Total Estimate$43,148
Invoice from the job

Generate an invoice directly from a completed job card. Line items pulled automatically, nothing to re-enter. Send in under two minutes.

Flexible payment options

Clients pay via card, ACH, or bank transfer. You get paid faster and stop spending time on collections calls.

Outstanding balance tracking

One view shows every invoice across every job — paid, outstanding, and overdue. Never lose track of money you are owed.

INV-2408 — Torres ConcretePaid
INV-2410 — Caldwell RoofingSent
INV-2411 — Murphy ElectricOverdue 12d
INV-2412 — Henderson HVACPaid
INV-2413 — Lakeview GCDraft
Crew assignment

Assign crew members to jobs with one click. Everyone gets a notification with the job address, start time, and what to bring. No more morning texts asking where to go.

Time tracking

Crew members clock in and out from the field. You see actual hours vs. estimated hours on every job — catch margin erosion before the invoice goes out.

Schedule view

See who is assigned where, every day of the week. Spot double-bookings, coverage gaps, and overtime risks before they become problems.

Crew A — Torres ConcreteOn Site
Crew B — Caldwell RoofingEn Route
Crew C — Murphy ElectricCompleted
Crew DAvailable Today
Revenue tracking

See revenue by month, trade type, crew, and job size. Know exactly where your money is coming from and where it is going.

Performance dashboard

Close rate, average job value, average time to complete, and outstanding receivables — your four most important numbers in one view.

Team leaderboard

Identify top performers by jobs won, revenue closed, and completion rate. Reward what works, coach what does not.

Total Revenue (June)$218,400
Jobs Won14 of 20
Avg. Job Value$15,600
Avg. Days to Complete22 days
Outstanding Receivables$62,800

What contractors say.

"We cut our billing cycle from three weeks to four days. Grayline builds the invoice from the job card and we just hit send. It paid for itself in the first month."

MT
Mike Torres
Owner, Torres Concrete LLC

"Before Grayline I was running 12 jobs out of my head and a whiteboard. Now my whole team can see the pipeline and I actually leave the office before 7pm."

SC
Sandra Caldwell
Owner, Caldwell Roofing

"The analytics changed how we price jobs. We realized we were undercharging on electrical by 14% across the board. Grayline showed us exactly where the margin was going."

JM
James Murphy
Owner, Murphy Electric

Ready to run your trade from one platform?

Join 500+ contractors who switched to Grayline and stopped duct-taping their business together.

Get a Free Demo See Transparent Pricing